From intimate backyard gatherings to weddings and larger celebrations, we provide rentals for homes, venues, businesses, and approved event spaces throughout Long Island and NYC.

1. What party rental items do you offer?

Flashing Lights Gala offers a variety of event rentals, including tents, white folding chairs, round tables, 6-foot and 8-foot rectangular tables, cocktail tables, tablecloths, chair covers, backdrops, lighting, décor, and other event accessories. Our rentals are perfect for weddings, birthdays, baby showers, Sweet 16s, graduations, corporate events, backyard parties, anniversaries, and more.

2. How do I book my rentals?

Contact us with your event date, location, estimated guest count, and the rental items you need. Once your quote is approved, we'll prepare a rental agreement confirming your event details.

A signed rental agreement and 50% deposit are required to reserve your date. The remaining balance is due 48 hours before your event, unless arrangements have been made to pay the balance in cash upon delivery.

3. Can I customize my rental package?

Yes! Our packages can be customized based on your guest count, event space, tent size, and rental needs. Additional tables, chairs, linens, tent sidewalls, décor, and other items can be added, subject to availability.

4. How far in advance should I book?

We recommend booking as early as possible, especially for weekends and during peak event season. Popular dates and equipment can book quickly. Your date and rental items are not reserved until your rental agreement is signed and deposit is received.

5. Do you offer delivery, setup, and pickup?

Yes. Delivery, setup, breakdown, and pickup services are available. Fees may vary depending on your location, rental order, travel distance, and setup requirements.

6. When will my rentals be delivered and picked up?

Delivery is typically scheduled for the morning of your event, with pickup the following morning, depending on scheduling and availability. Exact delivery and pickup windows may vary based on location, order size, and setup requirements.

7. What is your cancellation policy?

If you need to cancel, please contact us as soon as possible. Deposits are generally non-refundable unless cancellation is made at least two weeks before the scheduled event date. Cancellations made less than two weeks before the event may not qualify for a refund because equipment, staffing, and scheduling have already been reserved. Rescheduling may be available based on availability.

8. How much do party rentals cost?

Pricing depends on the items and quantities selected, event location, date, delivery requirements, and setup needs. Submit your rental request with your event details, and we'll provide a personalized quote.

9. Do you require a minimum rental order?

Minimum rental requirements may vary depending on the event location, date, and requested items. Contact us with your event details, and we'll let you know what options are available.

10. What happens if it rains during my outdoor event?

We recommend having a weather plan for all outdoor events. Tents can provide protection from sun and certain weather conditions; however, severe weather may require changes to or cancellation of a setup for safety reasons. Customers are responsible for monitoring weather conditions and communicating any necessary changes with us.

11. Are your rental items cleaned before each event?

Yes. Our rental equipment is cleaned, inspected, and prepared before each event to ensure it arrives ready for your celebration.

12. How many guests can your tents accommodate?

Capacity depends on the tent size, table style, seating arrangement, and additional equipment being placed under the tent. Tell us your guest count and desired setup, and we can help recommend an appropriate tent size and layout.

13. Can you help me plan my event layout?

Yes. We can help determine an appropriate layout based on your guest count, available space, table selection, and event style to create a comfortable and functional setup.

14. What areas do you serve?

Flashing Lights Gala proudly serves Long Island, including Nassau and Suffolk Counties, New York City, and surrounding areas. Delivery availability and fees vary by location.

15. What happens if an item is damaged, lost, or missing?

Customers are responsible for rental equipment from the time of delivery until pickup. Damaged, lost, or missing items may be subject to repair or replacement charges according to the terms of your rental agreement.

16. Can I change my order after booking?

Yes. We understand that event plans can change. You may request additions or adjustments after booking, subject to availability. We recommend contacting us as soon as possible if you need to make changes.

Flashing Lights Gala Party Rentals